TossConf2023 - Preparation Minutes of Meetings

All preparation meetings minutes will be updated here.

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TossConf2023 Prep Kickstart

At the general discussion of ILUGC monthly meet of August we kickstarted the TossConf2023 prep.

Date: 12th Aug 2023
Time: 17:00 IST


  • KanchiLUG members
  • ILUGC members
  • FossUnited Chennai Team representative

Items Discussed

  • The Name of the SFD event is finalized after getting different options from the attendees. The suggestions were TOSSConf2.0, TOSSConf2023, SF-Chennai-23, SFD23, SFD23-TN, SFChennux23
  • After conducting a poll on this we finalized TossConf2023 as a community decision with highest votes.
  • Generic outline of the SFD celebration were discussed to have one offline event with multiple online events.
  • Some event ideas were brainstormed.
  • Few volunteers were discussing about having a kubernetes and docker intro session.
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TossConf2023 - Preparation Meeting 1

Date: 13th Aug 2023
Time: 16:00 IST

Planned Meeting Agenda

  • Brainstorm event ideas
  • Volunteer for every event prep
  • Event schedule outline
  • Sending call for speakers and other proposals


  • Parameshwar
  • Sakhil Ahmed
  • Hari
  • Vignesh
  • Kalaiarasan
  • Mohan
  • Shrini
  • Few KanchiLUG weekly discussion members

Items discussed

  • Parameshwar asked event ideas with the attendees, and attendees suggested some events like LinuxCTF, musical code.
  • Hari suggested to have a online workshop as “Ideas to publishing” with content of how an idea is progressed to a publising and building a startup.
  • FOSS United Chennai members Hari and Sakhil Ahmed volunteer for providing few physical venues they have using recently.
  • Venue details and facilities were being discussed.
  • Hari mentioned that he will confirm the venue in a week.
  • We planned to have registration fee for the event so the same can be used for the food and snacks cost. And the cost of registration must be equal to the food and nothing more.
  • Registration mode is actively discussed by all, mohan and shrini suggested to have the razor pay gateway like last year. FOSS United Chennai also volunteered to share their own payment recieving setup. Parameshwar suggested to go with simple google form with google pay UPI/Bank details.
  • Kaniyam foundation bank account will be used if we go with razorpay or gpay just like last year. If we move with FOSS United chennai payment setup hari mentioend he have to discuss the possibility with his team.
  • So payment methods is still in discussion…
  • The schedule outline is being discussed
    • Intro of all FOSS teams/LUGS
    • Activity 1 (LinuxCTF maybe…)
    • Lightning talk 1
    • Lunch
    • Technical Stalls
    • Lightning Talk 2
    • Activity 2 (musical code maybe…)
    • ILUGC 25 year celebration
    • 1d1c digital book release
    • Casual networking
  • Above is just a outline and it is not finalized
  • Shrini and mohan suggested to invite few more FOSS teams.
  • Parameshwar sent out call for collaboration with Puduvai LUG.
  • Parameshwar created forum topics for call for speakers for both online and offline event and also sent out call for speakers for technical stalls.

TossConf2023 - Preparation Meeting 2

Date: 19th Aug 2023
Time: 17:00 IST

Planned Meeting Agenda

  • Volunteer for every event prep
  • Refining Event schedule outline
  • Payment methods feasibility

Members Attended

  • Dhanasekar
  • Sakhil Ahmed
  • Achanandhi
  • Kalai Arasan
  • Nihaal
  • Praveen

Topics Discussed

  • Sakhil suggested to have a question in registration form for bringing laptop status by participants.
  • Panel discussion even idea is suggested by sakhil
  • Achanandhi added some anonymous idea of question delivery
  • Sakhil Ahmed volunteered for coordinating for Offline Lightning call for speakers.
  • Kalai arasan volunteered for coordinating for Online talk/event call for speakers
  • Achanandhi volunteered for coordinating for call for speakers - Techncial Stalls
  • Food preference will be mentioned in the registration form.
  • Dhanasekar and Sakhil will check food and logistics for the same and update you in this week.
  • Based on food quote and availability we can fix the registration fees
  • Parameshwar demonstrated his google form feasibility.
  • Parameshwar explored Townscript, luma, zoho backstage, instamojo but only instamojo seems reasonable amount with convenience fee others are having limited payment systems/features or too high convenience fees.
  • But Instamojo is online product selling platform not a ticket selling so event registration page and all we may manually need to create.
  • Parameshwar will enquire about RazorPay and it’s convinence fee details.
  • Parameshwar co-ordinated with Thanga Ayyanar over the phone post the prep meet. And thanga ayyanar will be conducting the creating music with code activity on the Sept 16 event.

Task for the next week

  • Payment platform finalization and Registration should be up and running
  • Food price and quote

TossConf2023 - Preparation Meeting 3

Date: 26th Aug 2023
Time: 17:00 IST

Planned Meeting Agenda

  • Food menu and quote discussion
  • Payment system Razorpay preview and testing
  • Event prep status

Members attended

  • Kuraltravan
  • KalaiArasan
  • Gold Ayyaan
  • Parameshwar
  • Jothi Prasanth

Topics Discussed

  • Food menu related items were shared by Kuraltravan
  • Everyone in the meeting suggested opinion on the food menu. Based on the inputs Kuraltravan and Parameshwar will talk to the food contractor.
  • Gold ayan suggested to have some backup food like Bread and jam to offer some optional snack after food.
  • Parameshwar showed the razor pay payment page structure preview and updated the page content as per suggestions from the team.
  • Kalai Arasan mentioned he will bring some fellow students for online talks
  • Kuraltravan and Achanandhi updated the talks and registrations on call for speakers.
  • Ticket pass through feature while confirming the event two days prior to the event.
  • Current agenda plan is drafted and updated as per the suggestion from the memebers present in the meet.

Current agenda plan for Sep 16

10 - 11
10:00 - 10:45 Intro
10:45 - 11:05 Talk 1
11 - 12
11:05 - 11:25 Break
11:30 - 12:30 Musical code (Activity)
12:30 - 13:00 Talk 2
12 - 13
13:00 - 14:00 Lunch
13 - 14
14:00 - 14:45 Technical Stalls
14 - 15
14:45 - 15:30 Activity 2
15 - 16
15:30 - 16:00 Talk 3
16 - 17
16:00 - 16:30 Talk 4
16:30 - 17:00 Vote of thanks/1D1C book release/cake cutting

TossConf2023 - Preparation Meeting 4

Date: 27th Aug 2023
Time: 17:00 IST

Planned Meeting Agenda

  • Registration link live
  • Event website live
  • Speaker finalization for sep 2&3 online talk
  • streaming possibility discussion

Members attended

  • Parameshwar
  • Kalai Arasan

Topics discussed

  • Kalai arasan published his online talk details in call for speakers in tlc forum.
  • Parameshwar tested Jitsi - Youtube live bridge with his personal youtube channel. Live worked fine. But there will be a limit on live stream duration with jitsi have to check more.
  • Parameshwar and Kalai arasan discussed about the topic Kalai arasan is going to take on sep 03 which is gaming on linux.
  • Event page and Payment page is planned to be set out live by tonight.
  • Parameshwar will check for speakers to give talk on Sept 02 and give the person contact to kalai to schedule the talks and meets.
  • Posters have to be designed soon and sent out. Target poster sent out day for sep 02 and sep 03 event is 29th aug 2023.
  • Currently Hari and Parameshwar are the volunteers for poster design. If any other person are willing please reply in TLC thread of prep discussion.
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ஸ்டாலுக்குப் பயிலகத்தில் இருக்கும் மாணவர்களிடம் பேசியிருக்கிறேன். தலைப்பு, பெயர்களைப் பின்னர் உறுதிப்படுத்துகிறேன்.

நிகழ்வில் கலந்து கொள்வோர் எவ்வளவு செலுத்த வேண்டும்? எப்படிச் செலுத்த வேண்டும். சொன்னால் பயிலகத்தில் சொல்ல வாய்ப்பாக இருக்கும்.

Anyone who is interested to participate in the offline event of TossConf23 on sept 16.

Need to register here: Pay for தமிழ் கட்டற்ற மென்பொருள் மாநாடு 2023 by KANIYAM FOUNDATION

Ticket fees : Rs200/person.

All the details are mentioned here in

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